Procurement System & Supplier Portal
Secure Login & Access Control
Secure, role-based entry point for staff and suppliers
All system modules are protected behind a secure login. Staff and suppliers use separate authentication flows to prevent cross-access, while admin-only actions are restricted by privilege level.
Google reCAPTCHA on login and public forms to prevent bots and automated abuse
Separate authentication for procurement staff, suppliers, and messaging users
Role-based permissions to control access to sensitive actions and data
Secure session handling across all modules
Why it matters:
Ensures system security, reduces spam registrations, and protects admin operations.
Admin Dashboard & Supplier Management
Central control panel with fast workflows and visual insights
The admin dashboard is designed for high-volume supplier management with multiple view modes and real-time filtering.
View modes: Table, List, Chart, and Pie Chart
Interactive charts — clicking a segment instantly filters suppliers by category, nationality, or type
Bilingual search support (Arabic & English)
Supplier classification: Accepted, Rejected, Under Review, with subcategories
Fast accept/reject workflow with immediate state updates
Why it matters:
Allows procurement teams to review, classify, and process suppliers quickly without losing visibility.
Supplier Account & Document Management
Self-service supplier profiles with full audit visibility
Each supplier has a dedicated account to manage company information and required documents.
Manage company profile, commercial registry, zakat certificate, bank letter, and company documents
Secure document uploads with file-type validation and versioning
Editable contact information (name, phone, email)
Any supplier-initiated edit triggers a notification showing both old and new values
Why it matters:
Suppliers can update their data independently while procurement maintains full oversight and audit tracking.
In-House Messaging System
Centralized communication between procurement and suppliers
The platform includes a built-in messaging system that replaces scattered emails with secure, searchable conversations.
Send and receive messages and file attachments from a single interface
Real-time message updates and instant notifications
Advanced search and filters to locate conversations or files quickly
Delete messages, archive threads, and bulk “send to all suppliers”
Suppliers can reply and attach files directly from their accounts
Why it matters:
Improves communication speed, keeps history centralized, and prevents lost emails or documents.
Activity Center & Performance Analytics
Operational insights into staff activity and response times
The Activity Center provides visibility into how the system is being used and how staff are performing.
Analyze staff response times and messaging throughput
Monitor communication volume and workload distribution
Identify delays, bottlenecks, or high-performing team members
Support data-driven operational improvements
Why it matters:
Transforms daily operations into measurable performance data for better decision-making.
Staff Messaging Accounts & Approval Workflow
Controlled access for internal messaging users
Staff messaging accounts have a separate registration and approval flow to ensure controlled access.
Admin approval required before staff messaging accounts become active
“Forgot password” supported with optional manager approval before activation
Clear separation between procurement system access and messaging access
Configurable controls based on internal security policies
Why it matters:
Prevents unauthorized access while maintaining secure internal communication.